Superior Rejects Prothonotary's Rejection of a Writ of Summons That Had an Electric Signature

In the case of Scheibe v. Woodloch Resort, No. 1478 EDA 2024 (Pa. Super. May 20, 2025 Stabile, J., McLaughlin, J., and Lane, J.) (Op. by Lane, J.), the appellate court vacated a Pike County trial court’s Order granting a Motion for Judgment on the Pleadings in favor of the Defendant.  In the lower court proceedings, the trial court had dismissed the action with prejudice based upon the filing of a Praecipe for the Writ of Summons beyond the statute of limitations.

In this case, the Pennsylvania Superior Court noted that the Complaint was timely filed where the Prothonotary’s office acknowledged receipt of the Complaint on the last day of the limitations period.  The appellate court also noted that the Prothonotary lacked the authority to refuse to docket that Complaint based upon a non-compliance with local rules of court where the Complaint otherwise met the requirements of the Pennsylvania Rules of Civil Procedure.

This case involved allegations that the Plaintiff was injured while attempting to use an inflatable water slide erected for guests use at the Woodloch Resort.

Six (6) days before the expiration of the applicable two year statute of limitations, the Plaintiff’s attorney mailed an electronically signed copy of a Praecipe For Writ of Summons through one day delivery by the Postal Service to the Prothonotary’s office. The USPS tracking information indicated the Praecipe was delivered the following day. However, the Prothonotary’s office did not docket the Praecipe for the rest of the week.

Rather, a clerk from the Prothonotary’s office contacted the Plaintiff’s counsel on the last date of the limitations period to advise that the Praecipe would not be docketed because it had an electronic signature in violation of the local rules that required original signatures.

Plaintiff’s counsel then prepared a hand-signed Praecipe that was delivered overnight and docketed the day after the statute of limitations had expired.

The Defendants’ moved for judgment on the pleadings under an allegations that the suit was not filed within the statute of limitations. 

The trial court granted the motion based upon a strict application of the statute of limitations. The trial court noted that it did not hold any oversight over the policies and procedures of the Prothonotary’s office.  The trial court found that the properly filed Praecipe was not docketed until after the statute of limitations had expired.

The Superior Court reversed.  The appellate court first confirmed that there was no requirement in the Rules of Civil Procedure for a Praecipe to be hand-signed by a party or their attorney, as the rules contemplated that a “signature” could include a computer-generated signature.

The Superior Court additionally held that, under the rules, documents mailed to the Prothonotary’s office were deemed to be filed when received by that office as a litigant would have no control over when that office would stamp and process the filing.

The Superior Court additionally confirmed that the Pennsylvania Rules of Civil Procedure expressly prohibited the rejection of a filing that complied with those Rules of Civil Procedure where that filing did not meet the requirements of a local rule.

The Superior Court also found that the Prothonotary has no discretion to reject documents due to defects, as such authority lays with the trial court.

Accordingly, the Superior Court agreed that the Complaint was timely filed. The rationale of the Superior Court was that the Prothonotary had acknowledged that it had received the filing prior to the expiration of the statute of limitations.  The Court reierated that the Prothonotary had no discretion to refuse to docket the Praecipe as it complied with the requirements of the Pennsylvania Rules of Civil Procedure.

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Source: “The Legal Intelligencer State Appellate Case Alert” on www.Law.com (June 3, 2025).